Multi-Property Management Built for Scale & Efficiency
Manage maintenance across your entire portfolio with ease. From tenant requests to preventive maintenance and vendor coordination, OpsFlow streamlines operations for property managers overseeing multiple locations.
Property Management Challenges
Managing maintenance across multiple properties comes with unique challenges.
Multiple Properties
Managing maintenance across dozens or hundreds of properties requires centralized visibility and coordination.
Tenant Communication
Tenants expect quick responses and updates on their maintenance requests. Poor communication leads to complaints.
Vendor Coordination
Juggling multiple contractors, tracking their work, and managing invoices is time-consuming and error-prone.
Response Time Pressure
Slow maintenance response affects tenant satisfaction, retention, and ultimately your rental income.
Budget Management
Property owners need detailed maintenance cost tracking and reports to manage their investment returns.
Unit Turnover
Make-ready work between tenants must be fast, thorough, and well-documented to minimize vacancy time.
How OpsFlow Helps Property Managers
Everything you need to manage maintenance across your portfolio.
Tenant Request Portal
Give tenants an easy way to submit and track maintenance requests 24/7, reducing phone calls and emails.
Multi-Property Dashboard
See all your properties at a glance. Filter by location, priority, or status to focus on what matters.
Vendor Management
Track contractor performance, manage preferred vendor lists, and streamline the invoicing process.
Owner Reporting
Generate professional reports for property owners showing maintenance activity, costs, and trends.
Real Property Management Scenarios
See how OpsFlow handles common property management situations.
After-Hours Emergency
Tenant reports a burst pipe at 2 AM on a Saturday.
- 1Tenant submits urgent request via mobile
- 2On-call staff receives immediate alert
- 3Emergency plumber dispatched
- 4Tenant receives status updates
- 5Owner notified of emergency spend
Unit Turnover Coordination
Tenant moves out March 31st, new tenant moves in April 5th. Unit needs paint, carpet cleaning, and appliance check.
- 1Create make-ready checklist from template
- 2Schedule tasks to appropriate vendors
- 3Track completion of each item
- 4Document unit condition with photos
- 5Mark unit ready for move-in
Monthly Owner Report
Property owner requests a summary of all maintenance activity and costs for their 12-unit building.
- 1Generate maintenance activity report
- 2Show costs by category
- 3Include response time metrics
- 4Add photos of completed work
- 5Export and email to owner
Built for Property Teams
OpsFlow serves everyone in the property management ecosystem.
Property Managers
Manage your entire portfolio from one dashboard. Track work orders, vendors, and costs across all properties.
Tenants
Submit requests easily, track progress, and receive updates without playing phone tag with the office.
Property Owners
Get transparent reporting on maintenance activity and costs to protect your investment.
Trusted by schools and universities nationwide.
From single campuses to entire districts, facility teams rely on OpsFlow to streamline maintenance operations and keep their schools running smoothly.
We went from tracking work orders in spreadsheets to having complete visibility across all 12 campuses. The time savings alone paid for itself in the first month.
Michael TorresDirector of Facilities, Lincoln Unified School District
Our techs went from spending 2 hours a day doing paperwork to closing tickets in real-time from their phones. They can snap photos, update statuses, and log time without ever leaving the job site.
Jennifer ChenFacilities Manager, Riverside High School
OpsFlow helped us implement consistent maintenance standards across our entire district. The approval workflows ensure nothing falls through the cracks, and our board loves the reporting.
David MartinezAssistant Superintendent, Metro Public Schools
We've reduced emergency work orders by 40% since implementing preventive maintenance schedules in OpsFlow. The system makes it easy to stay ahead of issues instead of always reacting.
Sarah JohnsonFacilities Director, Oakwood University
We cut our supply costs by 25% in the first year. Real-time inventory across all buildings means we know exactly what we have and get automatic reorder alerts. No more overstocking or emergency hardware store runs.
Robert KimMaintenance Supervisor, Valley Community College
We finally have visibility across all 8 of our campuses. I can instantly see which schools have the highest maintenance costs, longest response times, or recurring issues. The data drives our budgeting decisions now.
Lisa AndersonOperations Director, Heritage Academy
Stop putting out fires. Start preventing them.
Join facilities teams at schools and universities nationwide who've traded paper tickets and emergency repairs for organized, proactive maintenance.
Questions? We've got answers.
Can't find what you're looking for? Reach out to our support team—we typically respond within a few hours.
Ready to streamline your facilities?
Get a personalized demo and see how OpsFlow can transform your maintenance operations.
What you'll get with OpsFlow
Personalized Demo
See OpsFlow in action with workflows tailored to your facilities.
Expert Guidance
Our team will answer your questions and show you best practices.
Quick Implementation
Most teams are up and running within 2 weeks with full support.
No Commitment
Free 30-day trial with no credit card required to get started.