School Maintenance ManagementThat Actually Works
OpsFlow helps K-12 facilities managers streamline maintenance operations, ensure safety compliance, and maximize limited budgets across your entire district.
No credit card required • Pricing starts at $107/site/month
K-12 Facility Challenges We Solve
We understand the unique pressures facing school facility managers. OpsFlow is built to address your most pressing challenges.
Aging Infrastructure
Many school buildings are decades old with outdated HVAC, plumbing, and electrical systems that require constant attention.
Limited Budgets
Education budgets are tight. Every dollar spent on maintenance needs to be justified and tracked meticulously.
Safety & Compliance
Schools must meet strict safety codes, ADA requirements, and health regulations. Documentation is critical for audits.
Summer Maintenance Crunch
Most major projects must happen during summer break when buildings are empty. Time is precious and planning is essential.
Diverse Stakeholders
Teachers, parents, administrators, and students all report issues. Managing requests from multiple sources is challenging.
Scheduling Constraints
Work must be done around class schedules, events, and activities. Disruptions to learning must be minimized.
How OpsFlow Helps Your School
Purpose-built features designed for educational facility management.
Centralized Work Orders
Teachers and staff submit maintenance requests from any device. Custodians receive instant notifications with all details.
Smart Assignment
Automatically route work orders to the right technician based on trade specialty, building assignment, or availability.
Inventory Management
Track custodial supplies, maintenance parts, and equipment across all schools in your district.
Reporting & Compliance
Generate reports for board meetings, audits, and compliance documentation with a few clicks.
Real-World Use Cases
See how OpsFlow handles common school maintenance scenarios.
HVAC Classroom Issue
A teacher reports their classroom AC is not working on a hot day.
- 1Teacher submits request via mobile app with room number
- 2System auto-assigns to HVAC technician
- 3Technician receives push notification with details
- 4Work completed, documented with notes and photos
- 5Teacher receives completion notification
Playground Equipment Inspection
Monthly safety inspection of playground equipment required.
- 1Scheduled preventive maintenance auto-creates work order
- 2Custodian follows inspection checklist in app
- 3Photos document equipment condition
- 4Any issues flagged for immediate repair
- 5Inspection record stored for compliance
Summer Project Planning
Major repairs and renovations planned for summer break.
- 1Create project work orders months in advance
- 2Track vendor quotes and approvals
- 3Schedule tasks within summer window
- 4Monitor progress with real-time dashboards
- 5Document completion before school reopens
Built for Education Teams
Every role in your facility team benefits from OpsFlow.
Facility Directors
Oversee all maintenance operations, track budgets, and generate board reports with ease.
Custodians & Technicians
Receive work orders on mobile, document work with photos, and track time efficiently.
Teachers & Staff
Submit maintenance requests in seconds and get notified when issues are resolved.
Trusted by schools and universities nationwide.
From single campuses to entire districts, facility teams rely on OpsFlow to streamline maintenance operations and keep their schools running smoothly.
We went from tracking work orders in spreadsheets to having complete visibility across all 12 campuses. The time savings alone paid for itself in the first month.
Michael TorresDirector of Facilities, Lincoln Unified School District
Our techs went from spending 2 hours a day doing paperwork to closing tickets in real-time from their phones. They can snap photos, update statuses, and log time without ever leaving the job site.
Jennifer ChenFacilities Manager, Riverside High School
OpsFlow helped us implement consistent maintenance standards across our entire district. The approval workflows ensure nothing falls through the cracks, and our board loves the reporting.
David MartinezAssistant Superintendent, Metro Public Schools
We've reduced emergency work orders by 40% since implementing preventive maintenance schedules in OpsFlow. The system makes it easy to stay ahead of issues instead of always reacting.
Sarah JohnsonFacilities Director, Oakwood University
We cut our supply costs by 25% in the first year. Real-time inventory across all buildings means we know exactly what we have and get automatic reorder alerts. No more overstocking or emergency hardware store runs.
Robert KimMaintenance Supervisor, Valley Community College
We finally have visibility across all 8 of our campuses. I can instantly see which schools have the highest maintenance costs, longest response times, or recurring issues. The data drives our budgeting decisions now.
Lisa AndersonOperations Director, Heritage Academy
Stop putting out fires. Start preventing them.
Join facilities teams at schools and universities nationwide who've traded paper tickets and emergency repairs for organized, proactive maintenance.
Questions? We've got answers.
Can't find what you're looking for? Reach out to our support team—we typically respond within a few hours.
Ready to streamline your facilities?
Get a personalized demo and see how OpsFlow can transform your maintenance operations.
What you'll get with OpsFlow
Personalized Demo
See OpsFlow in action with workflows tailored to your facilities.
Expert Guidance
Our team will answer your questions and show you best practices.
Quick Implementation
Most teams are up and running within 2 weeks with full support.
No Commitment
Free 30-day trial with no credit card required to get started.